Thank You Letter After An Interview – Practical Examples

Thank you letter after an interview is a simple gesture to express gratitude toward the recruiters for interviewing you. However, many job seekers neglect the follow-up step, either because they have multiple interviews at the same time or simply wait for a response from the recruiter. But by proactively 🔗 following up and sending a thank you letter after the interview, you can stand out from other candidates and make a lasting impression on the recruiter. This simple gesture can go a long way in making you memorable and increasing your chances of getting the job if you put effort into creating a good letter.

Simply to start, you can use our editable templates to personalize a well-written letter to the recruiters. Using this template, you can craft each thank you letter faster after every interview in just 3 simple steps. You only need to edit our template by filling out our simple questionnaire. Then, you can review your letter and edit the text freely (if necessary). The last step is to download the letter in a high-quality PDF file and send it.

Therefore, we will provide the main points that help you effortlessly write a superb thank you letter with free practical samples in different job interviews such as a sample thank you letter after a phone interview at the end of this article.

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Dos and don’ts to write a good thank you letter after interview

Sending a thank you letter after a job interview is a simple but effective way to demonstrate your interest in the company and show appreciation for the interviewer’s time. This brief letter can make a lasting impression on the employer and increase your chances of securing future opportunities with the organization. Here are some tips to keep in mind before writing a thank you letter after an interview:

Be sure to mention what you liked about the company

A thank you letter after interview is the perfect place to share your thought on what you liked about the company and its products or services. Doing this shows that you researched and have an informed opinion of the company. Your potential employer will be impressed that you took the extra time to include details about what you liked about the company. It will show that you genuinely are interested in the company and aren’t just looking for any job. If you like the company, you’re more likely to be invested in the outcome of the hiring process.

Don’t be too long or wordy

If your thank you letter is longer than a page, you’re probably too wordy. Remember that interviewers don’t have time to read a long letter, and such a lengthy letter will make you look bad. Instead, keep the thank you note brief and to the point: You’re grateful for their time, you liked their company, and you’d like to work for them.

Don’t talk about compensation or benefits

Mentioning salary or benefits is a big no-no. You don’t know if you’ll get the job yet, and even if you do, money is not something that we should discuss early on. Your hiring manager will likely be offended if you mention anything about wages or benefits. Instead, you should focus on how excited you are about their company, products, or services.

Don’t include any awkward apologies

You don’t need to apologize for anything, even though you made a few mistakes during the interview, so don’t do it. Remember that the thank you letter after interview is not the place to discuss any regrets, misgivings, or apologies. 

✔️DO include a sentence about your interest in the position and the organization

Sending a thank you letter after an interview is an excellent opportunity to reiterate your strong interest in the position and the company. Let the recruiters know that you are excited about the opportunity to work for them and that you would be a valuable asset to the team. If you were genuine and sincere during the interview, this is the perfect place to show your enthusiasm and motivation for the role. However, avoiding sending a generic or formulaic thank you note is essential. Instead, take the time to personalize your letter and show your unique qualifications and fit for the position. 

✔️DO send your letter soonest

It’s best to send the letter as soon as possible, ideally within 24 hours, while the interview details are still fresh in your mind. This allows you to customize the letter to the specific role and demonstrate your genuine interest in the position. By sending the thank you letter promptly, you can demonstrate your strong enthusiasm and professionalism to the employer and set yourself apart from other candidates.

✔️DO end on a positive note and with another Thank You

Thank them again for their time and consideration when closing your letter. Tell recruiters you’re excited and ready to start the next step in the application process. This will leave a good final impression and let them know you’re eager and ready to move forward.

How to write a thank you letter after an interview in easy steps

A thank you letter after interview should be short and professional. The following are the standard elements that should write in a thank you letter after an interview:

  1. Subject topic Thank you [interviewer’s name] for your time (email) or add the recruiter’s name-title-address following 🔗 business letter format.
  2. The letter’s first line expresses your thankfulness for the interviewer’s time.
  3. The following lines briefly reinforce your interest in the job and why you’d be a good match. Highlight your best qualification or skill that will contribute to this role.
  4. Adding something you and the interviewer discussed to make the thank you note more personal. 
  5. Suggest a solution with your experience to a company problem that came up during your interview. 
  6. Close your email/letter by reiterating your appreciation for the interview. Let recruiters know you expect to hear them in the next few weeks or ask about the next steps.
  7. Offer to answer any questions they might have.
  8. Add closing salutation and sign off.

Following our eight easy steps, we created a template example for your reference. Therefore, we use this template to create another sample you can take a look at the end of this article. Now, let’s use our structure to tailor your letter faster.

Thank You Letter After An Interview Template
Thank You Letter After An Interview Template

💡 Quick Reminder 

Sending a well-written thank you letter after an interview can be a plus factor in the hiring process, especially when multiple candidates have had similar interviews. While it is expected that every candidate will send a thank you email, taking the extra time to craft a thoughtful and personalized letter shows your dedication and enthusiasm for the role. A well-written thank you letter can make a positive impression on the employer and set you apart from other candidates.

samples thank you letter after interview

Editable thank you letter after interview template

Personalize This Thank You Letter After An Interview Template An Editable thank you template to personalize this letter and create it faster

Thank You letter after an interview Using our template

Sample Thank you letter after an interview using template to create

Sample Thank You Letter After Interview By Phone

An example Thank you letter after a Phone interview

Conclusion

A short and sweet thank you letter after an interview is an excellent gesture to show the employer that you’re interested in the company and grateful for their time. Also, this gesture can help you stand out from other applicants. Your hiring manager will read and appreciate a well-written thank you letter, even if they’re inundated with other applications. Once you get the good news of acceptance, it is time to write 🔗 a resignation letter and 🔗a farewell letter to your current but soon-be old company.