Thank You Letter After An Interview – Practical Examples

Thank you letter after an interview is a simple gesture to express gratitude toward the recruiters for interviewing you. However, many job seekers neglect the follow-up step, either because they have multiple interviews at the same time or simply wait for a response from the recruiter. By proactively 🔗 following up and sending a thank you letter after the interview, you can stand out from other candidates and make a lasting impression on the recruiter. With our document generation tool, creating your letter will be easier with only 3 simple steps:

  1. Select our template.
  2. Input your information by filling out simple questions.
  3. Review your letter and download it.

How to write a Good thank you letter after an interview

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A thank you letter after interview should be short and professional. The following are the standard elements that should write in a thank you letter after an interview:

  1. Subject topic Thank you [interviewer’s name] for your time (email) or add the recruiter’s name-title-address following 🔗 business letter format.
  2. The letter’s first line expresses your thankfulness for the interviewer’s time.
  3. The following lines briefly reinforce your interest in the job and why you’d be a good match. Highlight your best qualification or skill that will contribute to this role.
  4. Adding something you and the interviewer discussed to make the thank you note more personal. 
  5. Suggest a solution with your experience to a company problem that came up during your interview. 
  6. Close your email/letter by reiterating your appreciation for the interview. Let recruiters know you expect to hear them in the next few weeks or ask about the next steps.
  7. Offer to answer any questions they might have.
  8. Add closing salutation and sign off.

Following our eight easy steps, we created a template example for your reference. Therefore, we use this template to create another sample you can take a look at the end of this article. Now, let’s use our structure to tailor your letter faster.

Thank You Letter After An Interview Template
Thank You Letter After An Interview Template

💡 Quick Reminder 

Sending a well-written thank you letter after an interview can be a plus factor in the hiring process, especially when multiple candidates have had similar interviews. While it is expected that every candidate will send a thank you email, taking the extra time to craft a thoughtful and personalized letter shows your dedication and enthusiasm for the role.

samples thank you letter after interview

Editable thank you letter after interview template

Personalize This Thank You Letter After An Interview Template An Editable thank you template to personalize this letter and create it faster

Thank You letter after an interview Using our template

Sample Thank you letter after an interview using template to create

Sample Thank You Letter After Interview By Phone

An example Thank you letter after a Phone interview

Tips To TakeAway

Here are some tips to keep in mind before writing a thank you letter after an interview:

mention what you liked about the company

A thank you letter after interview is the perfect place to share your thought on what you liked about the company and its products or services. Doing this shows that you researched and have an informed opinion of the company. Your potential employer will be impressed that you took the extra time to include details about what you liked about the company. It will show that you genuinely are interested in the company and aren’t just looking for any job. If you like the company, you’re more likely to be invested in the outcome of the hiring process.

Don’t be too long or wordy

If your thank you letter is longer than a page, you’re probably too wordy. Remember that interviewers don’t have time to read a long letter, and such a lengthy letter will make you look bad. Instead, keep the thank you note brief and to the point: You’re grateful for their time, you liked their company, and you’d like to work for them.

Don’t talk about compensation or benefits

Mentioning salary or benefits is a big no-no. You don’t know if you’ll get the job yet, and even if you do, money is not something that we should discuss early on. Your hiring manager will likely be offended if you mention anything about wages or benefits. Instead, you should focus on how excited you are about their company, products, or services.

Don’t include any awkward apologies

You don’t need to apologize for anything, even though you made a few mistakes during the interview, so don’t do it. Remember that the thank you letter after interview is not the place to discuss any regrets, misgivings, or apologies. 

Emphasize your interest In The Position

Sending a thank you letter after an interview is an excellent opportunity to reiterate your strong interest in the position and the company. Let the recruiters know that you are excited about the opportunity to work for them and that you would be a valuable asset to the team. This is the perfect place to show your enthusiasm and motivation for the role if you are genuine and sincere during the interview. However, avoiding sending a generic or formulaic thank you note is essential. Instead, take the time to personalize your letter and show your unique qualifications and fit for the position. 

send your letter soonest

It’s best to send the letter as soon as possible, ideally within 24 hours, while the interview details are still fresh in your mind. This allows you to customize the letter to the specific role and demonstrate your genuine interest in the position. By sending the thank you letter promptly, you can demonstrate your strong enthusiasm and professionalism to the employer and set yourself apart from other candidates.

end on a positive note

Thank them again for their time and consideration when closing your letter. Tell recruiters you’re excited and ready to start the next step in the application process. This will leave a good final impression and let them know you’re eager and ready to move forward.


A short and sweet thank you letter after an interview is an excellent gesture to show the employer that you’re interested in the company and grateful for their time. Also, this gesture can help you stand out from other applicants. Your hiring manager will read and appreciate a well-written thank you letter, even if they’re inundated with other applications. Once you get the good news of acceptance, it is time to write 🔗 a resignation letter and 🔗a farewell letter to your current but soon-be old company.

Thank You Letter After An Interview related templates