Proof of Residency Letter – 5 + Legal Templates

Proof of residency letter is a type of legal document (also known as an affidavit of residence) used to verify an individual’s residency in a particular state or area. This letter should be written or witnessed and signed by an employer, family member, roommate, or landlord (act as 3rd party) for you to verify your resident address.

In some cases, you can be the one who writes this letter on your own with supporting proof documents (such as your driver’s license, utility bill, bank statements, etc.). However, it is advised to have proof of residency letter notarized if there is no additional evidence.

If you are required to this proof of residency letter for legal reasons and still need to learn how to get one, this article will give you a clear understanding. You can get one of our affidavit of residence templates to create your formal letter.

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Types of Proof of Residency Letters

There are several kinds of Proof of Residency letters, whether you or the third party is writing this letter. You can be the one to write this letter and ask for your landlord, roommate, or employer to sign as a witness. Also, you can request your employer, school, or landlord to write this letter. Here we compile common types of proof of residency letters for various cases provided by:

1. Landlord/Roommate

When you share a home/apartment or rent on your own, your roommate or landlord can write a proof of address letter to confirm the residence. Furthermore, they will need to submit the residential contract, roommate contract, and other evidence documents to support this letter.

2. Employer

An employer proof of residency letter is a legal document to prove an individual is employed and verify their address from company documents simultaneously. This letter is typically combined with an IRS Form W-4 from the employee to enhance the authenticity. However, depending on the requestor’s requirements, the employer might also need to notarize the letter.

3. Family member

A parent, sibling, guardian, relative, or spouse/partner can write you this residency letter as long as you reside with them. It is often requested from a school district or university for new admissions or scholarships (also known as a proof of residency letter for the school).

4. School

A school district or local government issues this letter to confirm that the students live within their jurisdiction and can attend their schools. Some states require these documents for a child to qualify for free or reduced lunch at their school, while others use them solely as an eligibility requirement for state-funded programs such as Head Start.

5. Notary public

A notary proof of residency letter is a sworn document signed by a notary public to verify an individual’s residency. A person can also create this letter on behalf of another individual. If any false claim is made in the proof of residency letter, that person is subjected to perjury as per state laws.

6. DMV (Dept of Motor Vehicles)

Verifying the applicant’s residency for a driver’s license is a specific requirement from the Department of Motor Vehicles. This letter is an affidavit created by a 3rd party to prove the applicant’s residency on their behalf. Typically, this letter of residency affidavit needs two more 🔗 evidence documents that contain the individual’s address to support the testimony.

When Will You Need This letter?

Besides the reason you have to look for an affidavit of residence, there are more occasions that you may need this letter again to apply for some service in the future. Let’s take a glimpse at the following reasons for requesting this letter:

For Student/SchoolFor Employee/PersonalFor Student / School
Applying to Universities or collegesApplications to government agenciesOpening a bank account
Student loans and student benefitsUnemployment insurance
Health insurance
Obtaining loans or credit cards
Younger students are enrolling in public schoolsIncome support programsMortgages and property deeds
Income taxes
Emergency aid
Food assistance

What should include in a Proof of Residency Letter

There is many other Proof of Residency Letter forms to select for your use on the internet. However, we make a list of the critical elements for you to note and include in a letter of residency to ensure your letter is eligible. 

  • Your Full Name
  • Current full address of residency.
  • A statement confirming the address and how long you have resided there. If you are the 3rd party writing this letter for an individual, you can write a formal statement to acknowledge their residency. For example,” I, [your Name], hereby attest and claim the individual known as [Name of the individual]“.
  • You should provide at least two documents proving your residency. These original documents can be from banks, employers, utility bills, or telephone bills that show your address and name.
  • Furthermore, your documents serve as evidence that should match your government-issued ID card.
  • The letter of proof of residency must be dated and validated within the last three months.
  • Signatures (or stamps) should be originals.

How to write an (affidavit) proof of residency letter

You can save time with us using our free proof of Residency Letter templates to personalize your letter faster. To make it easier, here is an infographic on editing this letter in four easy steps with our system. Once you have done reading, the next section is our template resources for selecting and customizing. Therefore, If you need to notarize or get a signature from the witness, you can get our sample at the end of the article.

How to write a proof of residency letter with templatesgo

Letter Proof Of Residence Templates

Proof of residency letter Sample

Personalize Letter Proof Of Residence Template Proof of residency letter

#2 Roommate/Landlord Proof of residency letter

Landlord Proof of residency letter

Personalize Landlord Letter Proof Of Residence letter of proof of residency from landlord

Roommate letter of proof of residency

Edit This Sample Here Proof of residence letter from Roommate

#3 Family Member Proof of residency letter

Personalize proof of residency letter from family member sample letter from family member

#4 DMV affidavit of residence

Edit DMV affidavit of residence Sample DMV affidavit of residence template

Witness and Notary Acknowledgement Form Sample

Create A Witness And Notary Acknowledgement sample form of witness acknowledgement

How To Prove Residency In 3 Steps

Step 1: Prepare a letter of proof of residency

This letter is an official testimony of a person declaring an individual resides at a particular address or State in the USA. Although you can create a proof of address letter on your own, it is suggested to use the legal forms to fill your info in and save time from learning how the standard legal letter is.
Besides, even if a residency letter may not be required in some cases, it is better to have it. This letter can also act as a cover letter to provide the contact information of the attester to verify any of the residency sources.

Step 2: Attach evidence documents

To support this letter, you, as the author, should include at least two of the below evidence original documents listed as common requests. Here are examples of Proof for your reference:

  • Phone bills
  • Utility Bills (gas, water, electricity, internet/cable, etc.)
  • Bank Statement
  • Drivers License
  • Lease agreement, sublease contract.
  • Mortgage Statement, Property deed
  • Mortgage Statement
  • Tax Return (IRS or State)
  • Voter Registration Card
  • Vehicle Registration
  • Health Insurance Card

Step 3: Submit It

Once you have collected the evidence documents and meet all requirements for this proof of residence letter (such as a notarized letter, the witness’s signature, etc.), you can submit it to the requestor. Upon acceptance, the documents and letter of proof of residency will be returned to the resident.