How To Write A Raise Request Letter + Free Templates

One of the best ways to grow your career is by asking for a raise. If you’re not getting paid what you deserve, then it’s time to speak upβ€”and a raise request letter is a great way to do so. Sending a letter will give your boss time to review your situation before answering. However, you will need proper preparation to write a good and persuasive letter. We focus on delivering practical information that is workable to everyone. Our article will provide you with a guide to do before writing a raise request letter and how to write one that gets results.

In order to save you time, we offer free editable templates to help you create this request letter faster, only in three (3) simple steps. Let us ease your writing process and speed up for better results!

Visit Our Library Templates  raise template with background desktop

Things To Do Before Writing Raise request letter

We recommend you do these steps below to ensure you are on the right track to asking for a raise.

1. Evaluate your work 

You believe you deserve to receive a raise; however, your boss might not remember all your achievements. It is highly recommended to list and quantify your accomplishments. You should pay particular attention to goals exceeded and any money you saved from the project’s budget or earned for the company.

2. Do your salary research 

Before you send out your letter to request a raise, you must know your worth. This means knowing what others in your industry and company make. To do that, use websites like πŸ”—Salary.com, where you can enter information about yourself (education, experience level) and the company where you work, and it will come up with an estimate of how much money companies would pay someone with those qualifications. Another website you can accurately check the average salary for your position per year is πŸ”—talent.com, a well-known website in the USA.

3. Pick the right time

Choosing the right time to send your raise request letter is essential. For example, if your company is in a crisis moment, your boss will not be willing to raise a salary yes or yes. Instead, check if your organization has a policy of granting pay raise annually or only during performance review periods for a better time. 

4. Address the right person

Writing a well requesting raise letter can help you prevent from saying the unappropriated thing in person. You can organize your details and information well in an excellent structure to be more persuasive. Therefore, it’s crucial to think about whom will receive this letter. In theory, it should be the person at the office who’s in charge of bonuses and pay raises, for example, the head of the department or your manager. Your supervisor is probably not the one who can decide on increasing salary but an intermediate person. However, it can be a bad idea to go above the person who managed you as it might create the wrong impression.

πŸ’‘ Important

For above reason, your request raise letter should be in formal business format. You can use a standard Raise request letter template to ease your writing time.

How to write a good raise request letter

You can use our template to save your time or follow our below instructions to write a persuasive letter to request a raise:

#1 Express your gratitude 

In the first line of your raise request letter, mention how long you have been working and how you enjoy working with the company. Then, you explain the letter’s purpose of asking for a raise. It’s also helpful to add your job title and how long you’ve worked for the company before your purpose’s line.

#2 The reason for your Letter To Request a Raise

You should explain how much more money will allow you to do for your company and why it would be in their best interests to give it to you. You can also talk about long-term goals, such as buying a house, starting a family soon, or increasing the cost of living in your job’s location if they are essential factors in determining whether or not they should increase your salary.

πŸ’‘ Note

Be sure that you are prepared for a positive or negative answer, and be ready to explain why you deserve the raise in the meeting. 

#3 The justification for your request

Because we have done the first step is evaluating your work, now you can list out your best accomplishments and work performances in this letter. These points will support your right to have a raise persuasively.

#4 The new salary range you ask for

You did the research and knew the new range you should have. Then, be confident to specify your number. Remain discreet when writing this part down to ensure you don’t sound overly demanding.

#5 A statement regarding negotiation

It is a nice gesture to soften your request by telling your boss that you are open to discuss. It would be beneficial if your employer sees that you’re willing to negotiate and work with them long-term.

πŸ’‘ Key takeaways

Don’t overwrite your letter. Writing a letter requesting a raise that’s too long might bore your employer and prevent him to read it to the end. The best letter should fit on a single page, specific and detailed.

Now you know the basics of how to write a letter to request a raise, it’s time to write your own. Take a look at our example letters and fill out the template with your own information. You’ll be able to see what to say and how each section should look on paper. Plus, if there are any areas where you’re unsure about what goes where we’ll walk you through it step-by-step!

Free Templates letter to request a raise

Customizable Raise request letter template

Create Your Request For A Raise editable raise request letter template

Letter To Request A Raise For Retail Sales Worker

Create Your Raise Request an editable template to create a letter to request a raise for retail sales worker

Letter Requesting a raise for teachers

Create Your Letter To Request A Raise Here A customizable template that teachers can edit easily to create a raise request

Request A Raise Letter For Nurses

Personalize This Request A Raise Template A simple editable template to personalize and create this request raise

Free Letter to Request A Raise Sample Template

raise request letter free template for users

Free Sample of Letter To Request A Raise

Free sample requesting a raise letter created by using template

Conclusion

Writing a raise request letter can be challenging because you need to negotiate well with your boss, written and verbally. Prepare yourself to receive whatever your boss replies, good and bad. If you get rejected and do not want to work with them, you can consider looking for a better job and prepare a πŸ”— letter of resignation.

If you request a new position for your career development, you may consider sending a πŸ”— promotion request letter instead. Check this article to find out if it is what you need!